Unmatched Commitment to Transparency and Value
Premier Copier Lease Experts
In the world of business, having the right tools is paramount. At Office Space Copier, we understand the pivotal role a reliable copier plays in your daily operations. Whether you're a burgeoning startup or an established enterprise, our tailor-made copier leasing solutions are designed to provide unparalleled flexibility and peace of mind.
A Partnership That Powers Your Business
Why Lease with Us?
Unmatched Expertise: Dive into our comprehensive free eBook to navigate the leasing landscape with ease. Whether you're contemplating renting, buying, or leasing, we're here to illuminate your path.
Client-Centric Approach: Your success is our priority. Reach out for personalized guidance on how to optimize your copier leasing strategy and achieve significant cost savings.
Solid Guarantees: With Office Space Copier, expect nothing less than steadfast reliability. Our robust Performance Guarantee ensures your equipment always meets your demands.
Leasing Made Simple and Transparent
Negotiate with Confidence: Say goodbye to hidden fees and unwelcome surprises. Our straightforward checklist empowers you to secure terms that work in your favor—from eliminating annual increases to ensuring comprehensive maintenance agreements.
Performance Assurance: Our commitment to your satisfaction is ironclad. Should your copier falter, we stand ready to replace it, ensuring uninterrupted productivity.
Strategic Reviews: Adapt your copier usage to your evolving needs with our proactive quarterly reviews. Ideal for seasonal businesses, this approach ensures you only pay for what you truly require.
Copier Leasing FAQs
Here’s a checklist of what to negotiate when entering into a new agreement:
- No annual increases
- 30 Day renewal at the end of the lease. Cross out the Evergreen Clause
- Maintenance Agreement is separate from your Lease Agreement
- Add a Performance Guarantee to your paperwork and have both parties sign off on it. Click here for a Performance Agreement.
- Install, setup, delivery, and training should be included
- No document processing fees
Maintenance agreements should include toner, parts, service and labor. Paper, staples, and IT services are excluded after initial installation.
Maintenance Agreements increase 10% every year. You can and should negotiate this prior to signing a lease, so there are NO annual increases.
Have your maintenance agreement separate from your lease. Most leases are for 60 months, but your business will change in this 5 year time period. You will either make more prints per month or less. If it is in your lease agreement, you cannot make any changes to the allotment of copies. And if your maintenance is inside your lease, the entire payment will increase 10% every year.
- There are several hidden fees in a maintenance Agreement that should be negotiated prior to committing.
- 10 % annual increases
- Travel - They can charge you a trip fee per service call.
- Shipping fees - Toner is to be shipped to you when you need more. This should be included. It is common for companies to charge the shipping fees
If your copier is breaking down more than it should and your current vendor is trying to upgrade your equipment prior to the lease expiring, they should replace the copier for the term of the lease if the monthly average usage is in the specs of the machine.
If you still have remaining months on your lease and your current vendor is trying to upgrade your equipment early, they are rolling your remaining payments into the new lease. Leases do not go away, and they do not “payoff” your remaining payments. You are financing the debt of your old copier into your new copier. Finish the term of your lease everytime.
Negotiate a Performance Guarantee, and get it in writing. Click here for an example of a Performance Guarantee. The most critical portion to negotiate? If the equipment is not operating within the manufacturer’s specifications, the copier or accessories should be replaced for the remaining term of the lease.
Ask for quarterly reviews. If you have a seasonal business and or school, reduce your allotment of copies during the summer so you aren't paying for copies that you aren't making.
In order to be approved for a lease you need to have 3-5 years of bankable history to be considered. Anything short of 5 years in business will require a personal guarantee (PG). If you do sign a PG, ask them to run your credit every 12 months and remove your PG once you have made these on time payments. You must negotiate this prior to entering into the agreement.
Navigating Your Lease Journey
Seamless Transition: As your lease nears its conclusion, we guide you through the process of returning your equipment or upgrading to a model that better suits your current needs.
Empowered Decisions: Our dedicated team is always on standby to assist with any queries or concerns, ensuring a seamless leasing experience from start to finish.
What You Should Know About Copier Leasing
Every lease has a termination clause. 90-120 days prior to your lease expiring, you need to send in your LOI (Letter of Intent), letting the leasing company know you are going to return the equipment at the end of your lease. Click here for the sample letter. If you do not send in this letter, your lease can automatically renew for 90 days or up to a year. If you are considering signing a new lease, make sure you suggest or demand changing the terms to 30 day renewals.
Your LOI (Letter of Intent) needs to be printed on your letterhead, signed and faxed/emailed back to the leasing company. If you need this information please send me a message and I can get it to you. If you think you missed this date, reach out to me as well so I can walk you through the process prior to you reaching out to the leasing company.
Let's Connect
Embark on a hassle-free copier leasing journey with Office Space Copier. Reach out today for a free consultation and discover how we can tailor our services to align perfectly with your business requirements.